Passive Invoices
The Passive Invoices section lets you register and track invoices you receive from your suppliers (accounts payable).
What you can do
- Register an invoice - Click "New Passive Invoice" and enter supplier, amount, and dates
- Edit an invoice - Update details of a registered invoice
- Change status - Move invoices through the approval and payment workflow
- Delete an invoice - Remove incorrect entries
- Filter - Filter by status, supplier, or date range
Passive invoice statuses
| Status | Description |
|---|---|
| Received | Invoice has been registered in the system |
| Approved | Invoice has been verified and approved for payment |
| Paid | Payment has been made to the supplier |
| Rejected | Invoice was rejected (incorrect, duplicate, etc.) |
Key fields
| Field | Description |
|---|---|
| Invoice Number | The supplier's invoice number |
| Supplier | The supplier who issued the invoice |
| Invoice Date | Date on the supplier's invoice |
| Total | Invoice amount |
| Line Items | Breakdown of items/services received |
tip
Keeping passive invoices up to date helps you get accurate cash flow forecasts.